At Evnia Consulting Firm Inc, protecting personal information is a fundamental part of our operations. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in accordance with Québec’s Act respecting the protection of personal information in the private sector (Law 25).

1. Organization

Evnia Consulting Firm Inc.
600E 18005, rue Lapointe
Quebec, QC J7J 0G2, Canada
Phone: 450 437-2225
Website: https://evnia.com

2. Privacy Officer

The person responsible for the protection of personal information at Evnia is:

Polytime Tsantrizos
Privacy Officer (Person Responsible for the Protection of Personal Information – Québec Law 25)
Email: polytime@evnia.com
Phone: 450 437-2225

All questions or requests regarding personal information should be directed to the Privacy Officer.

3. Personal Information We Collect

We may collect the following categories of personal information:

• Identification information (name, job title, company name).
• Contact information (email address, phone number).
• Technical information (IP address, browser type, pages visited).
• Communication information (content of messages submitted via forms or email).

4. Methods of Collection

Personal information is collected through:

• Website forms.
• Email and telephone communications.
• Cookies and similar tracking technologies.

5. Purposes of Collection

Personal information is collected for the following purposes:

• Responding to inquiries and communications.
• Providing and improving our services.
• Managing client and administrative relationships.
• Conducting marketing and communication activities, where permitted.
• Complying with legal and regulatory obligations.

6. Consent

Your consent is required for the collection, use, or disclosure of your personal information, unless otherwise permitted by law. You may withdraw your consent at any time, subject to legal or contractual restrictions.

7. Disclosure to Third Parties

We may disclose personal information to:

• IT and hosting service providers.
• Analytics and marketing service providers.
• Professional advisors, when required.

All third parties are required to protect personal information and use it solely for authorized purposes.

8. Personal Information Outside Québec

Some service providers may process personal information outside Québec. In such cases, Evnia conducts a privacy impact assessment and implements appropriate contractual and security safeguards to ensure adequate protection.

9. Retention of Personal Information

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law. It is then securely destroyed or anonymized.

10. Your Rights

Subject to applicable laws, you have the right to:

• Access your personal information.
• Request correction.
• Withdraw consent.
• Request portability of computerized personal information.

Requests may be sent to polytime@evnia.com.

11. Cookies

Our website uses cookies. Non essential cookies are activated only after you provide consent through our cookie banner. You may change your preferences at any time.

12. Security Measures

Evnia applies reasonable physical, administrative, and technical safeguards to protect personal information against unauthorized access, loss, or misuse.

13. Confidentiality Incident

In the event of a confidentiality incident presenting a serious risk of harm, Evnia will take the required measures, including notifying affected individuals and the Commission d’accès à l’information, as required by law.

14. Policy Updates

This Privacy Policy may be updated from time to time. The latest version is always available on our website.